The following Fair Collection Notice provides you with information on how we will use the data you provide us with in connection with the Teach First Coaching Programme.
Teach First is a registered charity (number 1098294) that is committed to building a community of exceptional leaders who create change within classrooms, schools and across society to ensure every young person can be given the same chances in life, regardless of their background. Teach First operates some of its activity through its subsidiaries (Teach First Initial Teacher Development and Teach First Trading Limited) and collectively we refer to all three organisations as 'Teach First' in this notice.
What information is collected?
Teach First will collect and process your personal information via this application form and during any further involvement which you have with the Coaching Programme in order to administer the Programme.
The list below provides examples of some of the personal information collected:
- Name and contact details
- Employment details
- Job title
- Motivations for applying to be a coach
If you disclose special categories of personal information such as information about health or medical conditions, we will ensure that, in line with our legal requirements, extra safeguards are in place to protect this information and that it will only be processed for the specific purpose for which you provided it to us.
What is this information used for?
We have different bases for processing information about you. Personal information will only be processed where Teach First is legally permitted to do so, including where we have a legitimate interest.
We ask for this information to help us help you, and to make sure, wherever possible, that your personal circumstances and requirements can be taken into account throughout the selection process for the Programme, as well as in order to keep in touch with you throughout the Programme if your application is successful, to match you with a coachee, and to evaluate the impact of the Programme.
Examples of the purposes for which we may process your personal information include:
- management of application, on-boarding of volunteers, and matching to teachers and school leaders
- management of coach records for Programme administration purposes
- to provide coaches with the most appropriate support and help during the Programme
- to measure the impact of the Programme
Please note that these are examples only, and this is not an exhaustive list. Where we need your specific consent to processing some of your personal data, we will seek it from you.
If your application is unsuccessful, your personal information will be destroyed.
Who will your information be shared with?
Below are some of the parties/organisations that we may share your personal information with:
- Your employer.
- Your coachee, if your application is successful.
- Teach First’s external and internal auditors, and professional advisers.
- Trusted third parties that Teach First works with to deliver its programmes, including but not limited to: third parties who help us to deliver the Programme, Beyond Now, and third parties processing data on behalf of Teach First to support our charitable activities (this may include for purposes of surveys, market research, or providing administrative functions for Teach First).
- In exceptional circumstances to competent regulatory, prosecuting and other government agencies, or litigation counterparties, or where we are required to disclose by law.
How will my information be stored?
Teach First takes the security of your data seriously. Teach First has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by employees in the performance of their duties.
Whenever we share your information with third parties who process the data on our behalf, we require such third parties to comply with our instructions and data protection law, making sure the appropriate controls are in place.
Teach First may, from time to time, use the services of a supplier outside the European Economic Area or the UK after it has left the EEA), meaning that your data is transferred, processed and stored outside the EEA/UK. Where this is the case, we are required to take steps to ensure that suitable safeguards are in place to protect your personal information when processed by the supplier.
For how long will my information be stored?
We keep your personal information in line with our policy depending on:
- the length and nature of our relationship with you
- how long it is reasonable to keep records to show we have met the obligations we have to you and by law
- any periods for keeping information which are set by law or recommended by regulators, professional bodies or associations
- any relevant proceedings that apply
If you would like more information about how long we will keep your information for, please contact us at dataprotection@teachfirst.org.uk.
Your rights
You have the following rights in respect of the information we hold about you:
- the right to request details of the information we hold and to have any inaccuracies corrected;
- the right, in certain circumstances, to request us to erase your personal information and to request us to restrict our processing of your personal information;
- the right to object to our processing of your personal information;
- the right to have us provide you with your personal data in a portable format, such as a CSV file;
- the right to be informed about any automated decision-making or profiling which we undertake, and to be informed more generally about the processing we will undertake of your personal data.
These rights are not subject to any fee, and we will comply with any request within the legal time limits. More information on your rights can be found here: https://www.gov.uk/data-protection/the-data-protection-act. To correct any inaccuracies, ask questions on how we keep your information or object to any information we keep please email dataprotection@teachfirst.org.uk.
Please note that Teach First is registered with the Information Commissioner's Office (ICO) (Registration Number: Z1080044). Should you have any complaints about how Teach First has handled your data, you can make a complaint to the Information Commissioner, citing this registration number. For more information, please see our privacy policy at https://www.teachfirst.org.uk/privacy-policy.